Responsible Office: IT Services Approved By: VP/Provost Approved Date: 8/15/2013 Effective Date: 3/24/2011 Category: Faculty and Staff Description/Purpose: The University provides the email, network, and Internet resources for University-related activity. The purpose of the campus network is to support education and research by providing access to valuable resources. It also provides opportunity for interaction and collaborative work using the Internet through e-mail services and other network applications. The Acceptable Use of Email, Network and Internet Resources Policy is applicable to all employees and students. Details: The University reserves the right to monitor hardware and software activities on the network to prevent unauthorized access or misuse of network resources according to University policies, and local, state or federal laws, and to take other actions as necessary. Guidelines: Email and Network system The electronic mail system is the property of Saint Francis University. Accordingly, all messages composed, sent, received, or stored on the electronic mail system are, and will remain, the property of the University. There should be no expectation of privacy or confidentiality for documents and/or messages sent, received or stored on the University-owned network or computer systems; however the University recognizes the gravity of accessing the content of e-mail messages.Requests to search or to review the content of e-mail must be made in writing to the Chief Information Officer. Requests to review employee e-mails must be approved by the Chief Information Officer, the Vice President for Academic Affairs, and the Human Resources Manager. Requests to review student e-mails must be approved by the Chief Information Officer, the Vice President for Academic Affairs, and the Vice President for Student Development. The content of e-mails will not be revealed to outside entities or individuals without permission of the account holder or an appropriate court order.Employees will be assigned an e-mail address and will have access to the Internet to facilitate their work. Any text sent or posted via the Internet contains the users address and the University name. Employees should treat email messages as formal communications. Sending unauthorized or illegal materials over the Internet is not permitted, and may potentially harm, embarrass, or subject the University to potential liability. Users are cautioned when opening messages or any attached material, even from a reputable source, because of the possibility of computer virus exposures. Users should also keep in mind that email may be misdirected and caution is necessary when transmitting confidential information. Electronic mail and communications are subject to disclosure to law enforcement or government officials. Prohibited uses of electronic mail include, but are not limited to, the following:
Internet resources Internet access is purchased by and owned by the University. Internet resources such as World Wide Web access and file sharing utilities are subject to disclosure to law enforcement or government officials. Prohibited uses of Internet resources include, but are not limited to, the following:
Violation of this Policy Any person learning of a violation of this policy should notify the Chief Information Officer. Failure of an individual to comply with the policies set forth in this document constitutes an offense. As with all matters of law and ethics, ignorance of the rule does not excuse violations. Policy abuses may result in immediate denial of service and penalties that may include loss of computing privileges or termination of employment. Policy abusers are liable for monetary payment and may be liable for civil or criminal prosecution under State and Federal statutes. Technology specialists will not provide support to users who fail to follow this policy. When an incident or a violation of this policy is reported the following actions will be followed:
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